Preparing Your Proceedings Paper

The Pandawa Conf. Proc. uses author-supplied PDFs for all online publication. Authors must prepare their papers using Microsoft Word, according to the guidelines and templates, and then convert these files to PDF.

It is important to ensure that when you submit your paper, it is in its final form ready for publication, and has been thoroughly proofread. Pandawa Institute do not copy edit or reformat papers and will not send out author proofs prior to publication.

As a general rule we would advise that an author does not submit more than two articles to a conference. This includes papers that they have co-authored.

By submitting a paper an author and all co-authors are assumed to agree with the terms of the Pandawa Conf. Proc. License.

Do not submit your papers directly to Pandawa Institute; please contact your conference organizer for submission instructions.

Paper format

  • The paper size is A4.
  • Margins are 2.5cm (top), 2.5cm (left), 2.5cm (right), and 2.5cm (bottom).
  • There are no page numbers, headers or footers within the paper.
  • Text is single spaced, not double spaced.
  • All fonts are embedded.
  • All pages are portrait (landscape pages should be rotated).
  • The abstract text should be indented 25mm from the left margin and there should be 10mm space after the abstract before you begin the main text of your article, starting on the same page as the abstract.

Paper content

  • The paper includes the author name(s) and affiliation(s) (full address including country).
  • All articles must contain an abstract.
  • Papers must writen in english.
  • All figures and tables should be numbered in numerical order. Please ensure that figure/table numbers are not duplicated or missed.
  • Figures are legible and placed within the text, not collected at the end of the document.
  • If section headings are numbered, ensure that they are numbered numerically, and no numbers are duplicated or missing.
  • Displayed equations should follow a naming convention in numerical order, i.e. (1), (2), (3) etc or by section, i.e. (1.1), (1.2) etc. Ensure every displayed equation has its own number and none are duplicated or missing.
  • Reference [IEEE system] lists are checked for accuracy. References can only be linked via CrossRef if they are correct and complete.
  • Ensure that all references are cited in the text and that all citations have a corresponding reference.
  • Finally, please ensure that the paper is thoroughly proofread to check the standard of English and ensure wording is clear and concise.

Conversion to PDF  

  • The PDF file is editable and not password protected.
  • The PDF is free of formatting errors (e.g. corrupt equations, missing or poor-resolution figures), since conversion from Word to PDF can introduce formatting errors.
  • There are no blank pages.

Templates and guidelines for proceedings papers  

These are our templates and guidelines for proceedings papers, they are there to to help you prepare your work.  

Essential guidelines  

Please follow these essential guidelines when preparing your paper:  

  • Basic guidelines for preparing a paper
  • Style guide for conference organisers and authors


Authors must prepare their papers using our Microsoft Word template, and then convert these to PDF format for submission: